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Upon the timely submission of your weekly timesheets (see Your timesheets), you will be paid monthly on the last working day of the month, with the exception of December where this payment will be earlier (19 December 2024), due to the University’s Christmas closure period.

You will also receive a payslip by email each month where you receive payment.  This email is encrypted to ensure your personal information remains secure and will require a password (Date of Birth and National Insurance number) to access the attached payslip.

If you need to check whether your timesheet will be paid

If you need to check whether your timesheet will be paid this month, you can do this via by taking the following steps:

• Log in to your account and then scroll down to the “Timesheets” section, at the bottom left of your profile page.
• Select “Authorised” Select the timesheet you wish to check (using the Week Commencing Date link).
• At the bottom of the timesheet, you will see the date it was authorised by your hiring manager.

If your timesheet was authorised after the 12th of the month, this timesheet  will be paid at the end of the following month. 

If your timesheet does not appear in the authorised section, this is still awaiting authorisation by your hiring manager.

If your timesheet was authorised before or on the 12th of the month (with the exception of December see above) you will be paid that month.

 

If you need help understanding you payslip

Your payslip will show you:

• The description of the type work you have undertaken (i.e. Admin/Clerical);
• The rate you are paid at (your hourly rate of pay and your hourly rate of holiday pay);
• The hours you have worked for this period, and;
• The total amount (rate x hours).

Further help to to understand the information on your payslip can be found on our .

If you haven’t been paid

Payments are made on the last working day of each month.  If this date has passed and you haven’t been paid, firstly please check if your timesheet was authorised before the monthly timesheet deadline (see above).

Please note that if you accepted your first offer of work close to the timesheet deadline, your casual payroll number may not have been created in time for this month.  You will therefore receive your pay in the next available month.

If you have checked the above and still haven’t received payment, please contact the appropriate myJobshop Team, who will be able to help you:

For students - studentjobshop@sheffield.ac.uk 

For non-students (including existing staff) - casualworkers@sheffield.ac.uk

If you need help with your P60

In the UK and Ireland, a P60 (End of Year Certificate) is a statement issued to taxpayers at the end of a tax year. It is important a taxpayer does not destroy the P60 forms issued to them, as they form a vital part of the proof that tax has been paid.

The University will automatically send you your P60, by email, by the end of May for the previous tax year, if you have worked during this period.  This email is encrypted to ensure your personal information remains secure and will require a password to access the attached P60 document.

If you have not received your P60, please contact casualpayroll@sheffield.ac.uk.